Great wedding coordination starts well before the wedding day. Even our Essentials service begins in advance so we can understand your celebration, develop a comprehensive timeline, connect with your vendor team, review logistics, and identify anything that still needs attention.

By the time your wedding arrives, we already know the plan — and you can simply enjoy it.

The Poppy Group coordinates, designs, and produces weddings throughout the San Francisco Bay Area, including San Francisco, Sonoma and Napa Wine Country, Marin, the Northern California coast, and surrounding destinations.

We also consider select destination weddings when the celebration and scope are a good fit for our team.

We recommend reaching out once you know you want professional wedding coordination, production, or design support. Many couples book The Poppy Group six to twelve months before their wedding, although availability varies by date and season.

Elevated weddings may benefit from booking earlier because the design and production process begins well before final wedding coordination. Booking early also reserves your date, even when the most active coordination work begins later.

Essentials is Wedding Coordination. You plan and design the wedding; we step in for final coordination and professional wedding-day execution.

Signature is Wedding Coordination + Production. You own the planning and design; we take on final coordination, rentals when needed, production logistics, day-before setup, rehearsal, and wedding-day management.

Elevated is Wedding Design + Production. You own the planning; we develop the creative direction, manage the design vendor team and design budget, oversee production, coordinate the final details, and execute the wedding weekend.

The Poppy Group specializes in wedding coordination, design, and production rather than full wedding planning. Our couples select their venue and core vendor team and make the primary planning decisions for their celebration.

We can identify important gaps and provide trusted referrals, but ongoing vendor sourcing, contract negotiation, overall wedding budget management, and broader planning support fall outside The Poppy Group’s services.

This is a common situation, especially when working with a private chef, restaurant, or caterer that does not manage the rental order.

With Signature, we can step in earlier to establish essential rental needs and a preliminary order before the 90-day coordination period, then finalize quantities and logistics as the wedding approaches. Elevated includes more comprehensive rental sourcing and management as part of the wedding design and production process.

Yes. Our services have clear starting points, but every wedding has different production needs. Your final proposal is based on factors such as guest count, venue, logistical complexity, production requirements, staffing needs, and the length of onsite coverage.

Essentials is a good fit when the wedding is largely planned and you need an experienced team to coordinate the final details and run the wedding day.

Signature is designed for weddings with more substantial logistics, rentals, setup, or production needs. Elevated is for couples who want to plan their wedding themselves while handing the creative direction, wedding design, and production over to our team.

If you’re not sure, we’ll help you determine the right level of support based on your venue, plans, and celebration.

Weddings are our specialty, but The Poppy Group also works on select private celebrations, nonprofit events, and thoughtfully produced gatherings throughout Northern California.